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AFBAmerican Foundation®
for the Blind

Expanding possibilities for people with vision loss

Manager, Executive Office

Organization: American Foundation for the Blind

Posted: 6/14/2018

The American Foundation for the Blind (AFB) is creating a world of no limits for people who are blind or visually impaired. We mobilize leaders, advance understanding, and champion impactful policies and practices using research and data.

Career Opportunity:

The American Foundation for the Blind is seeking a Manager, Executive Office to work in its DC Metro Office located in Arlington, VA. The position reports to the President and Chief Executive Officer. The successful candidate will provide executive support for the President & CEO and Senior Leadership Team; support strategic internal and external stakeholder communications efforts; and serve as Assistant Secretary to the Board of Trustees.

Accountabilities:

  • Coordinates scheduling for the President & CEO, prioritizing functions and appointments, ensuring that meetings (such as but not limited to general staff, tactical, and volunteer support, and direct report meetings), deadlines, presentations, and other duties of the Executive Offices are executed seamlessly. Ensures CEO has time on his calendar for donor visits and thank you calls and assists with the coordination of donor visits.
  • Processes incoming mail and email, handling details that do not require the President & CEO’s direct attention. Maintains email distribution lists and contacts in Outlook or other relationship management tools.
  • Serves as Assistant Secretary to the board of trustees. Plans and schedules board meetings and related events. Facilitates communication and coordinates cross-organizational board meeting planning and preparation, including advance materials, agenda preparation, and board chair support. Distributes advance materials and maintains and updates Board of Trustees’ intranet site. Handles all board meeting logistics, including hotels, travel, meeting space, meals, and audio-visual. Prepares Board of Trustees and Executive Committee meeting minutes. Coordinates new trustee orientation. Maintains and updates Board Policy Manual and records of the corporation.
  • Supports the President & CEO and Senior Leadership Team in executing board committee liaison responsibilities. Facilitates communications, schedules meetings, prepares and disseminates agendas, advance materials, and meeting minutes. Assists Chief HR & Planning Officer with strategic planning and board governance responsibilities, including annual plan preparation and reporting.li>
  • Supports the strategic functioning of the Senior Leadership Team. Plans, participates in, takes minutes of, and prepares/disseminates advance materials, as necessary, for select Senior Leadership Team (SLT) activities, including strategy, tactical and Volunteer Support Team meetings.
  • In coordination and collaboration with the Chief HR & Planning Officer and Communications staff, supports strategic internal and external stakeholder communications efforts, including preparation of Tweets of the Week and Board Update Memos and planning and facilitating Third Wednesday Deep Dives. Works with Community Engagement team to vet speaking invitations for CEO. Collaborates with Communications staff to ensure presentations and talking points are prepared in advance of CEO presentations.
  • Works with the President & CEO and Community Engagement Officer to manage Key Stakeholders List and strategies. Works with Community Engagement staff to support donor outreach. Ensures Community Engagement team is apprised of CEO meetings with donors and other key contacts and that relevant updates are captured in NetSuite. Directs media calls to Community Engagement team in a timely and appropriate manner.
  • Supervises the Administrative Assistant (Title TBD) in carrying out assigned duties for the Executive Office and Community Engagement and Programs and Policy groups.
  • Manages the financial operations of the Executive office, including Executive Office and Board of Trustees budget development and administration. Oversees AMEX and expense report preparation.
  • Performs other duties as assigned
  • Qualifications:

    Associate’s Degree (preferably in a communications or business administration related discipline) and a minimum of eight years’ experience providing administrative support to a high-level executive or equivalent work experience. Bachelor's Degree a plus. High level of proficiency with Microsoft Office Suite required. SharePoint or FrontPage experience a plus. Excellent writing and proofreading skills are essential. Must be able to take minutes of lengthy meetings. Must maintain a professional demeanor under pressure and perform duties independently while maintaining strict confidentiality, making well-informed decisions in the absence of direct supervision. Flexibility and the ability to interpret and anticipate needs are essential. Must possess the ability to prioritize and handle multiple projects, strong interpersonal skills and emotional intelligence, and the ability to communicate effectively and strategically with all levels of staff, volunteers, and consultants.

    Compensation:

    Commensurate with experience.

    AFB IS AN EQUAL OPPORTUNITY EMPLOYER. AFB DOES NOT DISCRIMINATE AGAINST EMPLOYEES WITH DISABILITIES AND WE INVITE PROTECTED VETERANS TO APPLY. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA); Equal Employment Opportunity (EEO); and Employee Polygraph Protection Act (EPPA).

    Interested parties, please email a Cover Letter, Resume, and Salary Requirements to Human Resources hr@afb.net.

    Contact: Human Resources - *NO PHONE CALLS PLEASE

    Email: hr@afb.net

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