AFB Press Guidelines for Authors

Contents

Manuscript Submissions
Manuscript Preparation

• Electronic Files
  • Computer Hardware and Software
  • Text Files
• Headings
• Organization and Style
• Terminology
  • Preferred Terminology
  • Appropriate Language
  • Preferred Spelling
• Other Text Elements
  • Abbreviations/Acronyms
  • Cross-References
  • Numbers
  • Quotations
  • References

Tables

Artwork

• Captions and Credits
• Conventional Art, Figures, and Photographs
  • Conventional Art
  • Line Drawings
  • Photographic Prints
• Electronic Art Figures and Photographs
  • Electronic Art
  • Digital Photographs

Manuscript Submission Checklist

Sample Permission Letter to Reprint a Quotation

Sample Permission Letter to Reprint an Illustration Table or Form

Sample Photo Release Form

Manuscript Submissions

Authors wishing to submit a manuscript or an idea for a publications project can submit manuscript proposals to AFB Press, 11 Penn Plaza, Suite 300, New York, NY 10001, Attn: Director/Editor in Chief.

A manuscript proposal should include a letter that describes the following:

• The purpose of the proposed manuscript and the identified need for it
• The intended audience(s) for the manuscript
• A summary of the contents of the manuscript
• The approximate length of the manuscript
• Information about any similar or related publications
• The writer's credentials as a prospective author

In addition, letters should be accompanied by a complete table of contents for the proposed manuscript, as well as a sample chapter or chapters. Complete draft manuscripts may be submitted if they are available and are requested by a staff member of AFB press.

For information on how to prepare a manuscript for submission after it has been accepted for publication, see the following section on "Manuscript Preparation."

Manuscript Preparation

A carefully prepared manuscript helps to ensure a more accurate and attractive publication. The cleaner the manuscript, the more precise the editing and the fewer the number of corrections required to the electronic typesetting files before page proofs are generated. Book design is its own specialty. Although personal computers and word processors enable everyone to produce professional-looking reports and presentations, the preparation of a manuscript for publication should include the minimum amount of formatting necessary to present the material consistently. If you "design" your submission, AFB Press has to strip out the codes you have inserted and substitute typesetting codes that reflect the book's final design. In addition, each author in a contributory work may choose to style the elements differently, thereby creating even more work for the editor and typesetter. In short, a plain and simple presentation, with only the formatting indicated below, is far more useful than an elegantly designed submission.

Electronic Files

Computer Hardware and Software

• Electronic manuscripts should be prepared on one computer system using one word-processing application.
• AFB Press and its suppliers are all PC based. Therefore, authors are encouraged to use PC-compatible computers. However, manuscripts may be prepared on a Macintosh using standard word-processing formatting features.
• AFB uses Microsoft Word XP as its standard word processor for text, but manuscripts may also be submitted in other forms. The preferred alternatives are Corel WordPerfect 9 or ASCII.
  
  Each diskette should have an adhesive label with the following information:
  
  • Author name
  • Manuscript title
  • Word processing program used and version (e.g., Word 2000)
  • File names
• Art should never be embedded in text files and should be submitted on separate disks as instructed in the section "Electronic Art."

Text Files

1. Create a new file for the text of each chapter, for sidebars, for each table, and for each figure.
   1. If you are the author of the book, create a new file for each chapter. The file names should be Chap1, Chap2, etc. Additional elements, such as sidebars or appendixes, should be in separate files, titled CH1.AP1 or CH1.SB1.
   2. If you have contributed a chapter to a book, the file name should consist of your last name.
   3. Each table should be in a separate file, with the name CH1.TB1, CH1.TB2, etc.
   
   
2. Use only the following formatting for each file:
   1. Set 1" margins on all four sides of the page.
   2. Use Times Roman, 12-point type, for all elements of the text.
   3. Single space the text on the disk, except for one extra line space above chapter titles, heads, and subheads. However, when printing the file, double space all elements, including references and tables.
   4. In Microsoft Word or Corel WordPerfect, you can use the generic word processing features for the following: bold, italic, flush left, tabs, superscripting, subscripting, and diacritical marks. In other word-processing programs or in ASCII, strip all formatting codes from the disk and mark formatting by hand on the manuscript printout.
   5. Number pages in your submission consecutively in the lower right-hand corner. If you are the author of an entire book, number consecutively from the title page through the final page of the text (including appendixes).
   6. Do not include sidebars, tables, or art in text files.
   7. Do not justify line endings or insert returns at the end of lines within paragraphs. Allow the computer to determine line endings.
   8. Do not hyphenate words at the end of a line; allow the computer to put the entire hyphenated term on the next line. Only hyphenate words when hyphens are required as part of the spelling of the word (as in "merry-go-round").
   9. Particularly with electronic files, it is important that you distinguish between the number 1 (one) and the lowercase letter l ("el"), as well as among zero (0), the uppercase letter O ("oh"), and the lowercase letter o ("oh").
   10. Be consistent about indicating paragraphs. Use your word processor's automatic return at the end of one paragraph and a tab to start the next.
   11. Do not indent or "hang text," except to indicate an extract quotation. Keep all other text "flush left" at all times.
   12. Use an asterisk followed by a space to indicate a bulleted list.
   13. To represent a dash (which indicates a break in thought), as distinguished from a hyphen (which represents a break in a word), use two dashes with no spaces before or after.
   
   
3. Run all files through a spell checker.
   
   
4. Proofread a printout of the manuscript.
   
   
5. Always make a backup copy of your files onto either another diskette or your hard drive.

Headings

The manuscript should be divided with headings and subheadings that function as an outline to reveal the organization of a manuscript. (However, headings should not substitute for text that introduces a new section or concept.) Three levels of headings and subheadings are sufficient for most manuscripts; occasionally, four levels are required. All topics of equal importance should have the same level of heading or subheading throughout. All headings should be short, clear, and parallel in grammatical structure throughout the manuscript.

Note that a chapter or main section should not have only one heading of a particular level. Under a #1 head, there must be at least two #2 heads, or none at all; under a #2 head, there must be at least two #3 heads, or none at all.

Keep the heads the same size as the text and keep them flush left (do not center). Distinguish among the different levels of heads as follows:

Organization and Style

Each chapter should open with a brief introductory paragraph that is a capsule statement of the chapter's main idea and end with a concluding sentence that summarizes the overall theme. The elements of the chapter should appear in the following order: text, references, and figure captions. Tables and artwork, as well as sidebars, should be in separate files and placed at the very end of the chapter to which they relate. See the "Tables" and "Artwork" sections of this guide for further details.

As you write, keep in mind your primary audience, and provide definitions for professional and technical terms the first time each is used. Avoid jargon, slang, and writing in the first person. Organize the material in paragraphs that are logically sequenced and are longer than one sentence.

For spelling and hyphenation, AFB Press follows the most recent edition of Webster's Collegiate Dictionary. For reference citations and number style, use APA (American Psychological Association) style (see the Publication Manual of the American Psychological Association [Washington, DC: American Psychological Association, 2001]). For all other style points, follow The Chicago Manual of Style (Chicago: University of Chicago Press, 1993).

Terminology

AFB Press publications present information in a professional and objective manner. Thus, terminology should be accurate, clearly defined, unemotional, and nonsexist. As in other areas of study, the fields of visual impairment and vision rehabilitation have terminology specific to them. However, different authors use these terms in different ways, and the meanings of various terms often overlap. To avoid confusion, authors are advised to define their terminology clearly in the manuscript.

In general, AFB Press uses the term "blindness" to refer to the condition in which an individual has no usable vision, with the exception of light perception. The term "visual impairment" refers to conditions that encompass the entire continuum, from blindness to severe to moderate reductions of visual function. The term "low vision" is often used in different ways; therefore, authors should specifically define how they are using this term. Contributors to edited volumes should review their use of terminology with their editors to ensure that it is consistent throughout the book.

In selecting terminology, be sensitive to the reactions of others. Thus, AFB Press discourages the use of terms such as "normal" and "deficits," expressions such as "of course," and emotion-laden wording, such as "unfortunately," "tragically," "sadly," and "burden." Similarly, avoid such words as "victim," and "suffering," as in the phrases "he was the victim of macular degeneration" or "she suffered the burden of blindness." Finally, avoid absolutes, such as "everyone," "always," "the best," and "the worst." Use the phrase "needs to" in place of "must" and "should."

Preferred Terminology

Appropriate Language

AFB Press policy is to use language that avoids old-fashioned gender/ethnic/racial stereotypes. Such language can be accurate without being wordy or awkward.

1. Avoid using masculine pronouns (he or him) to refer to an individual of unspecified sex. Instead,
   1. Use "he or she" (never "he/she" or "s/he") when referring to an individual. Whenever possible, switch to plural pronoun (for example, "O&M specialists can motivate their students by offering them a choice of activities," rather than "The O&M specialist can motivate his student by offering him a choice of activities"). Make sure that the nouns to which the pronouns refer are also plural. If necessary to avoid extremely awkward or convoluted phrasing, vary the use of "he" and "she" from one paragraph to the next.
   2. Use "the" to maintain neutrality (or example, "The doctor gave medicine to the patient," rather than "The doctor gave medicine to his patient").
   3. Occasionally repeat such terms as "the child" or "the O&M specialist" to avoid using personal pronouns.
   
   
2. Avoid labeling groups and individuals by disability or by a general characteristic, that is, do not use terms such as "the blind," "the deaf," or "the elderly." When first describing individuals in a section, chapter, or paragraph, use constructions such as "children who are blind," rather than "blind children."

The following examples can serve as a guide:

Preferred Spelling

The following are the preferred spelling for some terms often found in AFB Press publications:

A
acquired immune deficiency syndrome (AIDS)
alt-tag
audio books
audio describe, audiodescription
audiotape

B
braille
braille-access (adj)
braille-reading (adj)
braillewriter
busy box

C
caregiver
CD-ROM
closed-circuit television (CCTV) (spell out first reference; then use acronym)
cloze procedure
contracted braille (grade 2 braille)

D
database
deaf-blind
disability-specific (adj)
disc (records, Talking Books)
disk (computers)
Down syndrome

E
e-book
e-mail
eye care (n and adj)

F
fine motor skills
fingerspelling
flash cards

G
gross motor skills

H
handheld (adj)
hands-on (adj)
headborn (adj)
health care (n and adj)
HTML (hypertext markup language)

I
individualized education program (IEP)
IBM-compatible (adj)
Internet

J, K
keyboarding

L
laptop
large-cell (adj)
large print (n); large-print (adj)
large type (n); large-type (adj)
lifestyle
log in, log on (v)
low vision (n, adj)

M, N
Nemeth code
notetaker, notetaking
near-point (adj)
near-vision (adj)
nonoptical

O
orientation and mobility (O&M) (spell out first reference; then use acronym)
online

P, Q
Peg Slate
Perkins brailler
printout

R
raised-line (adj)
real-world (adj)
record keeping (n)

S
schoolwork
Scotch tape
screen-reading (adj)
setup (n); set up (v)
slate writing (n); slate-writing (adj)
speech-access (adj)
speech-output (adj)

T
Talking Books
tape-record (v)
thermoform paper
three-dimensional (adj)

U
uncontracted braille (grade 1 braille)
URL
user-friendly

V
video describe, video description

W
web site
word processing (n); word-processing (adj)
workforce
worksheets
World Wide Web (the Web)

X, Y, Z

Other Text Elements

Abbreviations/Acronyms

The first time an abbreviation or acronym appears in a chapter, place it in parentheses after the full term is spelled out. For example, the first reference to AFB should be "American Foundation for the Blind (AFB)." Thereafter, the abbreviation or acronym can be used in the chapter.

Cross-References

When a manuscript is typeset, the page numbers will change. Therefore, avoid cross-references to specific pages. Instead, refer to a specific section or by using statements such as "see the following discussion," "see Chapter 6," or "see the section on Needs of Preschool Students." If you are editing a multicontributory work, use chapter numbers when referring to other chapters in the volume.

Numbers

Spell out the numbers one to nine; use numerals for numbers greater than nine. However, use the same style for the same categories of objects within a paragraph, as in "The two children traveled 50 miles to see their five cousins" or "One subject rated 15 traits on the four checklists and two subjects rated only 4 traits." When numbers start a sentence, they should always be written out. Note:

1. Use numerals before units of measurement:
   6 miles, 2 percent
   
   
2. Use numerals for ages:
   The girl was 2 years old; a 5-year-old
   
   
3. Avoid fractions:
   2.5 million (not 2½ million)
   
   
4. Treat ordinal numbers the same as cardinal numbers:
   the third child; the 21st trial
   
   
5. Avoid the use of an apostrophe with a date:
   1970s (not 1970's)
   
   
6. Spell out the word "percent."
   23 percent (not 23%)

Quotations

In general, avoid lengthy direct quotations from sources protected by copyright. Such quotations should be used only when essential to a full understanding of an author's meaning. In presenting a theory or argument drawn from previously published work, paraphrase or summarize the author's meaning and cite the appropriate source.

Quotations in the text should be enclosed in double quotation marks. Quotations of longer than eight lines should be set off from the text as block quotations or extracts and indented from the left margin. Citations must be provided for all quotations, regardless of length, including exact page numbers.

Quotations longer than approximately 50 words require written permission from the copyright owner before publication. AFB Press authors are required to obtain such permissions in writing and submit original signed releases with the manuscript. In addition, the author is required to provide a complete source line, including page numbers, in the text. A sample letter requesting permission to quote from original sources appears at the end of these guidelines.

References

Reference citations (in APA style) should be used rather than superscripted or parenthetical footnotes. The need for accuracy in all citations cannot be overemphasized. Verify all references before submitting your manuscript, paying particular attention to the spelling of proper names and to the completeness of the body of the entry (title, date, volume number, pages, etc.). Please note that every citation in the text must be listed in the references and that every reference must be cited in the text. The reference list should not include "additional readings" or works that have been submitted (but not accepted) for publication.

Tables

Reserve tables to present crucial data directly related to the text of the manuscript and to simplify a discussion that would otherwise be dense with numbers. Tables should in all cases supplement, not duplicate, the text. They should be numbered consecutively in each chapter, and they should be headed by a short title that describes the content. All table columns should also have concise headings. In addition, adequate explanations of abbreviations, probability values, and similar features should be provided as lettered footnotes to the tables.

All tables must be specifically mentioned in the text either in a sentence, such as "Table 1 presents the findings of the Smith study" or in parentheses, as in "The Smith study findings support this conclusion (see Table 1)."

When preparing electronic files, place each table in a separate double-spaced file titled according to the table number (Table1, Table2, etc.). Do not force the table columns to align by tabbing turnover lines. Use the word processor's table function so that each column within a table aligns within itself. Do not give the table a border or use vertical rules to set off columns or rows.

The source for the data in the table must be acknowledged (unless the source is the author's own work). The style for table source notes is as follows:

Source: Based on S. J. Samuels, "The Method of Repeated Reading," Reading Teacher, 33 (1979), p. 26; and R. J. Tierney, J. E. Readence, and E. K. Dishneer, Reading Strategies and Practices: A Compendium, 3d ed. (Boston: Allyn & Bacon, 1990).

Source: Reprinted with permission from D. N. Thurber, D'Nealian Handwriting, Book 3, 3d ed. (Glenview, IL: Scott, Foresman, 1993).

Source: Adapted, by permission of the publisher, from S. Goldberg, Clinical Neuroanatomy Made Ridiculously Simple (Miami: Medmaster, 1991), p. 38.

If a table has been acquired from another source and is reproduced in its original format, written permission must be obtained for its use and a permissions line must be given at the bottom of the table. Such permissions, in the form of original signed release forms, need to be included in the final submission of the manuscript. A sample letter requesting permission to use material from original sources appears at the end of these guidelines.

Artwork

If a manuscript contains photographs and figures (i.e., illustrations such as drawings, graphs, and diagrams), the author is required to submit final artwork for each piece (i.e., art that is ready to be scanned or printed without any redrawing or relettering) at the final submission of the manuscript. Figures obtained from other sources need to be accompanied by written permission from the original source for their use. In addition, photographs must be accompanied by release forms signed by any person depicted in the photograph (or the person's parent or guardian). Formal agreements also need to be completed and signed by photographers or illustrators whose work is used. Sample letters requesting permission to use artwork from original sources and release forms for subjects in photographs appear at the end of these guidelines. Authors working with AFB Press may request release forms for use with individuals and photographers from AFB.

A complete, numbered list of photographs and artwork should be submitted with the final manuscript, along with photocopies of the artwork numbered to correspond to the items on the list. These numbers should also be used to indicate art placement in the text. Photographs related to the general theme of the chapter may not have numbers in the final publication, but authors should number them (P1, P2) on their list of photographs and should indicate the most appropriate placement in the text by inserting the following line where applicable:

<Place Photo P1 about here>

All figures (not photographs) must be specifically mentioned in the text either in a sentence, such as "Figure 1 illustrates the parts of the eye," or in parentheses, for example, "The student needs to learn the parts of the eye (see Figure 1)."

Captions and Credits

A list of captions for all illustrations should be included at the time of final submission. The captions should be written as sentences and contain as much information as possible, for example, "Figure 3. A closed-circuit television and magnifier are low vision devices." The caption numbers should match the illustration number.

The list of captions should be double spaced and should be the last element in the chapter. When necessary, source lines should appear on a separate line at the end of the caption. Captions should always be part of the text file and not the electronic art file.

Conventional Art, Figures, and Photographs

Conventional Art

If you are submitting hard copies of all art, please note:

1. All art should be submitted on pages separate from the manuscript; do not merge the art into the manuscript or reproduce computer-generated art at the point where it is mentioned in the text.
   
   
2. Number all art on the back of the illustration in pencil (marks from a pen can show through and lessen the quality of the reproduction).
   
   
3. To avoid confusion, use an arrow on the back of the art to indicate the top of the illustration.
   
   
4. With few exceptions (such as acronyms), all labels inside an illustration should be typed with an initial capital letter only. Labels within illustrations that are all in capital letters will look clumsy and heavy in the final book.

Line Drawings

1. Line drawings are figures composed only of type and solid lines or patterns.
   
   
2. Because most art will be reduced to fit the final size of the book, the art and the labels within the figure (the words actually appearing as part of the illustration) must be drafted in a larger size than the final book. At the same time, art that is prepared in an especially large size for use, for example, as transparencies in lectures, often has type that is too large and bold. Even when reduced, such lettering overwhelms the page. Therefore, all line art should be on an 8 ½ x 11 page with labels printed in 12-point Helvetica.
   
   
3. If you are creating new art without the use of a computer, it is best to create the base art (the art without any lettering or labeling) first. Then, put a piece of tissue paper (or tracing paper) over the figure. All the labels (or lettering) should then be placed on the tissue overlay in the correct position, with any necessary arrows or rules. That way, if a label is too large or too small, it can be adjusted without touching the base art.

Photographic Prints

When submitting photographic prints:

1. Most prints are not submitted in the final size required for the text. Because the quality of photographs suffers most when a photo is enlarged, submit photographs in at least a 5" by 7" format.
   
   
2. If you want to use only part of a photograph (i.e., to crop it), you can submit a marked photocopy of the photograph showing the area to be included. Or, you can put a piece of tracing paper over the photograph and indicate on the tracing paper what part of the photograph you wish to include. Do not put such marks directly on the photograph.
   
   
3. Do not submit copies of photographs from other sources, as the quality will be unacceptable. Every attempt should be made to obtain an original photograph from the source when permission is requested for use of the material.
   
   

Electronic Art, Figures and Photographs

Electronic Art

Although many acceptable methods are available for creating artwork electronically, some methods that are appropriate for preparing a report or printing a manuscript from a desktop system may not be efficient or may not allow for the highest quality reproduction in a professionally typeset publication. Sometimes authors spend time creating electronic figures that cannot be used or need to be redrafted because of differences in printing requirements between desktop and commercial systems.

No matter what format is used to prepare art, a disk containing the first few pieces, with a printout using the highest quality resolution possible, should be sent to AFB Press for review before proceeding with the preparation of the rest of the artwork for a book.

1. The art should be submitted on a separate disk from the text, with each figure in its own file. One file should not be used for all the figures. In an authored book, label the figures by chapter and figure number; thus "Fig1.2" means the second figure in Chapter 1. In a contributory work, label the figures by author's last name and the figure number, as in "Jones.2."
   
   
2. Be sure to indicate the hardware and software (including version) used to create the art files.
   
   
3. Above all else, do not embed art in text files by the use of clip art or other art creation features in such packages as Microsoft Word. Professional typesetters can almost never use such embedded files.
   
   
4. As noted previously, captions should be part of the text file; captions should not be included as part of the figure.
   
   
5. Figures should be created in a mainstream graphics software package, such as (in preferred order) Adobe Illustrator, Free Hand, or Adobe Photoshop. The first two packages are the best as they enable the typesetter to manipulate the files for the highest quality output.
   
   
6. Two printouts of each figure should be submitted with a manuscript both for reference and in case the electronic files present problems. Because artwork may need to be reproduced directly from these printouts, they should be of the highest quality an author's printer can generate (300 dots per inch is the minimum acceptable density).
   
   
7. Callouts, or labels, that are part of the figures, should be prepared in 12-point Helvetica typeface. Art will have to be sized to fit the final size of a book. If labels are larger or smaller than 12 point, they will be out of proportion to the art when reduced or enlarged to fit the width of the final book page.
   
   
8. The image area of the created graphic should include only the desired image. There should be no extra white space around the graphic, no rules boxing the graphic, and no extraneous labels, descriptions, captions, or other identifiers that are not part of the figure. The figure number should not be part of the file (thus the proper titling of each file is extremely important, as is the submission of a hard copy for reference). If a figure contains a rule within the body of the graphic, the rule should be a minimum of 3 points; narrower rules or lines should be avoided, as they will not print smoothly.
   
   
9. Graphics software programs offer several options for saving art files. Files should be saved in an IBM format, such as an .eps file. None of the software's compression features should be used when saving art files. All art submitted in electronic format should also be supplied in the highest quality printout possible.

Digital Photographs

Despite the many recent advances in digital photography, black-and-white slides or glossy prints from a 35-mm camera are still the best for reproduction in a print publication at present (although this may change rapidly as technology continues to improve). There are a number of reasons for this, which relate to the different technologies used to produce print and digital images.

First, book printers use devices with much higher resolution than computer screens or home or office printers. Therefore, images that look crisp on the screen look fuzzy and grainy when reproduced in a book. Most inexpensive digital cameras store files as low-resolution images of 72 dpi (dots per inch). This will not produce an adequate image in a printing process. Photographs must have a minimum resolution of 300 dpi and be stored as .epf or .tif files.

Second, the color technology to produce digital and print images is different. Digital cameras store color as RGB (red-green-blue) files; printers use CYMK (cyan-yellow-magenta-black) files. When RGB files are converted to CYMK, red and similar colors become murky; when these files are then converted to black and white, red may turn entirely black and become indistinguishable from the background.

When submitting photographs taken with a digital camera:

1. Images should be created at a minimum resolution of 300 dpi (dots per inch) and stored as .eps or .tif files to result in the highest resolution when reproduced on a printing press.
   
   
2. If photographs are stored for transmission over the Internet in low-resolution .jpg or .ppt files, the data is compressed to 72 dpi. The lost data cannot be restored. For this reason, and because high-resolution photo files are so large, file images are best sent on disk and with the highest resolution printout the author can provide. If you wish to send a low-resolution copy of your image over the Internet for review or examination, be sure to keep a high-resolution copy.
   
   
3. Avoid red and colors in the red family that can merge with black in the final image.

Manuscript Submission Checklist

1. Hard copy submissions:
   1. All first-time proposals or drafts should be submitted in hard copy only.
      
   2. All electronic submissions of final manuscripts should be accompanied by two double-spaced printouts of the manuscript. The name of the file should be in the upper right-hand corner of the first page of each chapter.
      
   3. Be sure all elements, including references, are double spaced.
      
   4. All pages of the manuscript should be numbered in sequence, starting with the title page and ending with the last page of the manuscript.
   
   
2. Electronic text files
   1. Key the entire text in 12-point Times Roman, with all elements flush left. Do not center heads, use hanging indents for lists or special features, or use tabs to align elements.
      
   2. Do not justify the text, insert carriage returns at the ends of lines in paragraphs, or insert unnecessary hyphenation. Let the computer determine line endings, however awkward it may look.
      
   3. Spell check each file and then proofread a printout.
      
   4. Remember to send a test for each type of file (text, table, figure) early in the preparation of your manuscript.
      
   5. Include a printed list of all the files on the disks, including text, special features, tables, and art.
      
   
   
3. Send the submission to:
   
   AFB Press
   11 Penn Plaza, Suite 300
   New York, NY 10001
   Attn: Editor in Chief, Book Program
   
   If you have any questions, call: 212-502-7651

SAMPLE PERMISSION LETTER TO REPRINT A QUOTATION

Date

Name
Company
Address

Dear

This letter requests permission to reprint the attached quotation [provide copy], which appears on p. xxx in Volume X of [Title of Publication], for an upcoming book to be published by AFB Press of the American Foundation for the Blind, entitled [title of AFB Press publication in which material is to be used]. This will be a comprehensive book on [insert a one-sentence description]. For your information, the initial print run for this book is estimated to be xxxx copies. We will be happy to use any credit line you wish to provide. Please note that the American Foundation for the Blind is a nonprofit organization, as is AFB Press.

To assist in the publication process, I would appreciate greatly a response to this request by [date]. To indicate your approval, please sign in the space provided below. If you have any questions, you may reach me at (xxx) xxx-xxxx or by e-mail at [e-mail address].

Thank you for your kind consideration.

Sincerely,

Name
Title

Permission is granted for use of the material specified above and permission fee is waived, provided appropriate credit is included.

Name: _____________________________________________

Title: ____________________________________________

Date: _____________________________________________

Signature: ________________________________________

SAMPLE PERMISSION LETTER TO REPRINT AN ILLUSTRATION, TABLE, OR FORM

Date

Name
Company
Address

Dear

This letter requests permission to reprint the attached illustration of [describe and include a copy], which appears on p. xxx in Volume X of [Title of Publication], for an upcoming book to be published by AFB Press of the American Foundation for the Blind, entitled [title of AFB Press publication in which material is to be used]. This will be a comprehensive book on [insert a one-sentence description]. For your information, the initial print run for this book is estimated to be xxxx copies. We will be happy to use any credit line you wish to provide. Please note that the American Foundation for the Blind is a nonprofit organization, as is AFB Press.

I am also requesting a high-quality print of the illustration., if that is possible.

To assist in the publication process, I would appreciate greatly a response to this request by [date]. To indicate your approval, please sign in the space provided below. If you have any questions, you may reach me at (xxx) xxx-xxxx or by e-mail at [e-mail address].

Thank you for you kind consideration.

Permission is granted for use of the material specified above and permission fee is waived, provided appropriate credit is included.

Name: ____________________________________________

Title: ___________________________________________

Date: ____________________________________________

Signature: _______________________________________

SAMPLE PHOTO RELEASE FORM

RELEASE FORM

I, the undersigned, hereby grant permission to _____________________________ to photograph and/or film me and to use and distribute for publication in print, videotape, audiotape, or on the Internet any such photographs or film, or portions thereof, for any purpose or purposes, including, but not limited to, educational, clinical, scientific, and related purposes.

In granting such permission, I hereby relinquish any right, title, or interest in such photographs or recordings. __________________________________________ will hold all rights to the material.

__________________________________________________________
Name (print)

__________________________________________________________
Signature

__________________________________________________________
Address

__________________________________________________________
Date

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Parent's/Guardian's Signature (required if subject is under 21 years of age)

SPACE BELOW FOR AMERICAN FOUNDATION FOR THE BLIND USE ONLY

Description of Subject & Location:

Photographer/Videographer: ________________________________